Documents Required for Private Limited Company Registration

India's business landscape is rapidly expanding, and many entrepreneurs are opting to start their businesses here. One popular choice is registering as a private limited company, which offers several advantages, such as easier access to funding and the benefits of India's growing business ecosystem. To set up a private limited company, you need to follow a registration process laid out by the Ministry of Corporate Affairs (MCA). This process requires submitting several key documents from various parties, including the company's shareholders, directors, and the registered office.

In this guide, we’ll walk you through all the documents you’ll need to gather for registering a private limited company in India. Having these documents ready in advance can help speed up the registration process.

Key Documents for Company Registration

The documentation for company registration in India can be divided into three main categories:

1. Documents from Shareholders and Directors
2. Documents for the Registered Office
3. Constitutional Documents for the Company

Let’s dive into each of these categories in detail.

1. Documents for Shareholders and Directors

For Indian Nationals

If you're an Indian national looking to become a shareholder or director of a private limited company, the following documents are required:

• Aadhaar Card: This is the primary identification document required for all directors and shareholders. Linking your Aadhaar card with your phone number will also make it easier to generate a Digital Signature Certificate (DSC), which is mandatory for signing e-forms during the registration process.

Related Topic: How to Obtain DSC

• Passport-size Photograph: All shareholders and directors need to provide a recent passport-sized photograph. This photo is also necessary for obtaining a DSC.
• Self-attested Copy of PAN: The Permanent Account Number (PAN) is essential for company registration. Make sure all your documents match the details on your PAN card to avoid any discrepancies.
• Additional Identity Proof: You may provide one of the following as further identity proof:
• Voter ID
• Passport
• Driving License
• Utility Bill: A utility bill (not older than 2 months) that reflects the address of the shareholder or director. Acceptable documents include:
• Mobile Bill
• Telephone Bill
• Electricity Bill
• Latest Bank Statement

Tip: Ensure that the information in your utility bill matches your PAN card details for a smooth verification process.

For Foreign Nationals

If you are a foreign national intending to become a shareholder or director, the following documents are required:

• Passport: A copy of your passport is mandatory as proof of nationality. If your passport is not written in English, a translation is required.
• Passport-size Photograph: A clear, recent passport-sized photograph.
• Address Proof: You can provide one of the following as proof of your address:
• Driving License
• Residence Card
• Bank Statement (with the last two pages showing transactions)
• Utility Bill (not older than 2 months)

2. Documents for the Registered Office

To register your company, you will also need to submit documents related to the address of your registered office.

• Registered Office Address Proof: You need to provide a recent utility bill (not older than 2 months) showing the office address. This can include:
• Electricity Bill
• Telephone Bill
• Water Bill
• Gas Bill
• Documents for Rented Properties: If your company operates from a rented location, you'll need to provide:
• Rent Agreement
• No Objection Certificate (NOC) from the landlord
• Documents for Owned Properties: If you're using your own property, you’ll need to submit the following:
• NOC from the property owner (because the company is a separate legal entity)

3. Constitutional Documents for the Company

Every company must have certain foundational documents to define its purpose and structure. These documents are critical for company registration:

• Memorandum of Association (MOA): This document outlines the fundamental details of the company, such as its name, capital, and office address. Any actions taken by the company beyond the scope of the MOA may lead to legal consequences for the shareholders or directors.
• Articles of Association (AOA): The AOA sets out the internal rules and regulations for the company’s operations. It includes provisions related to the roles and responsibilities of shareholders, management, and the process for winding up the company.

Conclusion

The list of required documents for registering a private limited company in India is comprehensive and covers various aspects, from personal identification to property-related documents. It's important to ensure that all submitted documents match the details on your PAN card to avoid any delays.

To simplify the process, you may want to consider working with experts like PSR Compliance, who can assist with collecting and submitting these documents for a smooth and efficient registration experience.

By preparing all the necessary paperwork in advance, you can get your Private Limited Company UP and running in no time! Get in touch with PSR Compliance to apply for Pvt Ltd Company Registration in Delhi, India.