What are the Benefits of Printer Rental for NGOs?

In a world of a high-functioning and ruthless business landscape, NGOs stand out as a beacon of hope for many. NGOs or non-governmental organizations, operate for the sole purpose of uplifting people and societies. Their main scope of work is human rights, equality, and social development. NGOs are run on donations and the majority of them are non-profit entities.

When an NGO starts operating in an area, it needs to record and store a lot of data. This data includes personal and confidential information relating to individuals and their families. To gather this data, the management hands out physical documents that need to be printed. For this purpose, the NGO requires a printer. However, being a non-profit entity, purchasing a high-end and expensive printer is not feasible for them. Renting a printer can be the perfect choice in this case.

Keep reading this article to learn about the benefits of printer rental for NGOs.

Top 6 Benefits of Printer Rental for NGOs

NGOs typically work in an area for a certain time. Their operations can extend for years and can be limited to as little as a few days. This is why buying a printer or a fleet can be an unwise decision. Renting a printer on the other hand can be extremely beneficial. You can easily acquire it at very low costs and can dispose of it at any given time.

With that being said, let’s delve deeper to explore the top benefits of printer rental for NGOs.

1. Lower Upfront Costs

One of the top benefits of printer rental for NGOs is lower upfront costs. As discussed earlier, NGOs aim to improve the quality of lives and create better societies. For this purpose, each and every penny is important for their cause. Any expenditure or spending is recorded and stored in digital and hard-printed copies as files and folders.

This is why such organizations mustn't spend high amounts on purchasing expensive printers. Instead, NGOs can get a printer of any choice for minimal upfront costs. Renting the most reliable printer is effortless as you just have to pay an advance fee. It is then followed by monthly payments which are nothing in comparison to the price of the whole unit. You can get printer rental Abu Dhabi service from authorized dealers with low upfront costs for your NGO.

2. Access to the Latest Technology

One more benefit of printer rental for NGOs is access to the latest technology. Print technology is progressing at a very fast pace. Newer and more potent devices are coming to the market with every passing day. Even non-profit entities require the latest print technology to cater to their document-centric needs.

However, newer technology is very expensive to acquire. A good enterprise-level printing machine can cost hundreds and thousands of dollars. For this purpose, renting a printer can be the best option for NGOs. This way you get the latest printing functionality with advanced and top-of-the-line features at a fraction of the cost.

3. Financial Flexibility

Another benefit of printer rental for NGOs is financial flexibility. The main source of funding for NGO operations is donations. If the donations keep coming, the NGO can keep operating at maximum capacity. However, these donations aren’t meant for self-consumption. These donations are aimed at creating better societies and ensuring justice.

This means you can’t just go buy an advanced print device or multiple ones. However, renting a printer is a viable option for NGOs. The advance costs are minimal and monthly payments are nominal. This means you can pay little to print more in the short or long term. Every cent that you save through printer rental can be spent on the uplift of deserving individuals.

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4. Tax Benefits

One more benefit of printer rental for NGOs is tax benefits. The majority of the NGOs that are non-profit enjoy tax exemptions for donations received. However, this tax exemption doesn’t apply to purchased items. Any GST, VAT, and relevant regional tax is applicable on purchases. This means that if you purchase an expensive printer, there will be a tax deduction in its price.

However, printer rental can help you avoid this situation. When you rent a printer from a reputable agency, they never add any tax to your rent. Instead, they pay the tax when they buy a printer or multiple devices themselves. This is perfect for your NGO if you don’t want to pay any taxes for the printers that you use.

5. Scalability

Another benefit of printer rental for NGOs is scalability. Non-profit organizations such as NGOs have a fixed and limited scope of work. When they accomplish their missions, they move to the next vulnerable segment of society. They can also pack up if they run out of funds and donations.

In this case, purchasing printers is not suitable for them. They can’t just discard older printers or keep buying new print devices frequently. However, many printer rental agencies allow you to scale up or down if needed. If you want to return the device you can do it effortlessly without paying extra. You can also rent more printers in case your requirements change at any given time.

6. Service and Maintenance

The last and most important benefit of printer rental for NGOs is service and maintenance. Service and maintenance of printing devices are very costly. It is expensive to keep your print fleet operational. Most of the costs include repair, service, troubleshooting, and supplies. However, NGOs don’t have such funds, expertise, and time to ensure the upkeep of print devices.

A printer rental service can solve this issue very smartly for you. Most rental printer contracts include maintenance services in the plans. They visit your establishment regularly to check the printers’ health and tune them up if necessary. If a printer stops working, they can do a quick repair or provide a replacement if it takes too long. You can consult the best printer rental in Abu Dhabi to get a rental plan that comes with service and maintenance.

Streamline your workflow with rental printers

NGOs are organizations that are dedicated to the betterment and societies. They are non-profit in nature and work tirelessly to save each penny for their operations. This is why renting a printer is a viable option for them. You can also reduce repair, service, and maintenance costs. Rent the best printer for your NGO from reputable suppliers today to streamline your operations and save costs.