How to Apply for an EORI Number in the Netherlands: A Step-by-Step Guide

Businesses involved in importing or exporting goods outside the European Union need to understand customs registration requirements. One important requirement is an Economic Operators Registration and Identification (EORI) number.

An EORI number is used to identify businesses and other economic operators when they deal with customs authorities across the EU. Companies operating from the Netherlands may need this number before they can complete relevant import or export customs procedures.

Foreign entrepreneurs planning to establish a local business may also consider Dutch BV Company Formation when choosing the right legal structure for their Dutch operations.

What Is an EORI Number in the Netherlands?

An EORI number is a unique identification number assigned to an economic operator for customs-related activities within the European Union.

Customs authorities use it to identify businesses when they submit customs declarations or carry out other customs procedures.

A Dutch EORI number is generally issued in a format that begins with the country code NL, followed by a unique identification number.

Once assigned, an EORI number can generally be used for relevant customs activities across EU member states. Businesses do not normally need a separate EORI number for every EU country.

Who Needs to Apply for an EORI Number in the Netherlands?

An EORI number may be required for businesses and economic operators involved in customs activities.

This can include:

• Dutch companies importing goods from countries outside the EU.

• Businesses exporting products from the Netherlands to non-EU markets.

• Foreign companies carrying out customs procedures in the EU.

• E-commerce businesses importing inventory into Europe.

• Manufacturers and distributors involved in international goods movements.

For example, an online retailer importing products from China into the Netherlands may need an EORI number to complete the relevant customs procedures.

However, the correct country of registration depends on the business's establishment and customs circumstances. A foreign company should check which EU member state's customs authority is responsible for its application.

Businesses importing or exporting goods through the Netherlands can review the requirements for EORI Registration Netherlands to understand the registration process and get support with their application.

What Documents Are Required for EORI Number Registration?

The documents and information required can depend on the applicant's legal structure and registration status.

Businesses should generally prepare:

Foreign companies may need to provide additional documents depending on their establishment and registration status.

It is advisable to confirm the current document requirements with the relevant Dutch customs authority before submitting an application.

How to Apply for an EORI Number in the Netherlands

The application process generally involves the following steps.

Step 1: Check Whether the Business Needs an EORI Number

Before applying, the business should confirm whether its activities require an EORI number and which EU country should issue it.

A company already holding a valid EORI number from another EU member state generally does not need a second number simply because it trades with the Netherlands.

Step 2: Check Existing Company and Tax Details

The business should review its company registration information, address and relevant tax details. These details should be accurate and consistent with the supporting documents.

Step 3: Prepare the Required Information

The applicant collects the required company information and supporting documents. If an authorised representative is submitting the application, the relevant authorisation may also be needed.

Step 4: Submit the EORI Application

The application must be submitted through the applicable Dutch customs procedure. The applicant should follow the latest instructions and provide complete information to avoid requests for clarification.

Step 5: Receive and Verify the EORI Number

Once the application is processed and approved, the business receives its EORI number. It should keep the number available for future customs declarations and relevant communications with customs authorities.

How Long Does EORI Registration in the Netherlands Take?

The processing time depends on the application, the completeness of the submitted information and the verification required by the authorities.

Incomplete company details or missing documents may cause delays. Businesses planning their first international shipment should therefore check their EORI requirements well before the expected customs clearance date.

An EORI application should be treated as a separate step from company incorporation and VAT registration.

Can a Foreign Company Apply for a Dutch EORI Number?

A foreign company may need an EORI number when carrying out relevant customs activities in the EU. However, it should not automatically assume that the Netherlands is the correct country for its application.

The appropriate member state depends on factors such as where the company is established and where it first carries out the relevant customs activity under applicable rules.

For foreign businesses setting up Dutch operations, it is useful to review company registration, VAT and customs requirements together. FirmNL supports international businesses with Dutch business setup and related compliance services.

Common Mistakes to Avoid During EORI Number Application

Businesses can reduce application problems by checking a few important details:

• Applying in the wrong EU country: Confirm which member state is responsible for issuing the EORI number.

• Submitting inconsistent company details: Ensure the company name and address match official records.

• Providing incomplete documents: Review the application requirements before submission.

• Assuming VAT registration replaces EORI registration: These are separate registrations with different purposes.

• Waiting until goods are ready for shipment: Check customs registration requirements early in the import or export planning process.

Conclusion

An EORI number is an important requirement for businesses carrying out relevant customs activities in the European Union. Companies operating through the Netherlands should first confirm whether they need a Dutch EORI number, prepare the required information and follow the applicable application procedure.

For international businesses, planning EORI registration alongside company formation, VAT and customs compliance can make entry into the European market more organised.

Frequently Asked Questions

1. Is an EORI number mandatory in the Netherlands?

An EORI number is generally required for businesses carrying out customs activities for which EORI identification is necessary. The exact requirement depends on the company's activities.

2. Can a foreign company apply for an EORI number in the Netherlands?

Yes, a foreign company may need an EORI number for relevant EU customs activities. However, the correct issuing country depends on its establishment and customs circumstances.

3. Is an EORI number the same as a VAT number?

No. An EORI number identifies an economic operator for customs purposes, while a VAT number is used for tax administration.

4. Can one EORI number be used across the EU?

Generally, yes. A valid EORI number issued by one EU member state can be used for relevant customs activities across the EU.

5. Does a Dutch BV automatically receive an EORI number?

No. Company incorporation and EORI registration are separate processes. A business should check whether it needs to apply for an EORI number based on its customs activities.