Meeting Rooms for Rent in Lakewood That Impress Clients

Your client is flying in on Thursday, your office is currently being renovated and the only quiet space is in the storage cupboard. Whilst this isn’t something that happens that often, it can happen more often than we like to admit. Luckily there are many great meeting rooms for rent in Lakewood that can quickly solve this issue. Here’s how to choose the perfect professional space for your business.

Why More Businesses Are Choosing Rental Meeting Rooms

In the past any meeting would have to be held around the office conference table. Now with employees working from home, co-working desks and across various cities, renting out a room means that everyone can meet in an impartial space. You can be assured that your private space will stay private.

It’s usually not worth investing in a conference space if you’re only using it twice a month. Hiring a room when you need it means that you’re not paying a fixed price. Start-ups, consultants and freelancers love this, however larger companies also use it. Especially for when they need to hold a corporate meeting room. For example during a board meeting or quarter review.

What To Look For

Not all meeting rooms are created equal. Don’t get caught out by misleading images. Always double check:

• Enough chairs for your number of attendees with some extra.

• Good WIFI and enough plug sockets for all laptops.

• Big screen or video call set up that is easy to use without technical knowledge.

• Whiteboards or flipcharts for quick brainstorms.

• Easy parking and clear signs for your guests.

• Coffee, water and catering options if your meeting runs over.

If they can’t answer these questions in one quick phone call, move on.

How To Easily Rent A Room For The Day

Most people are surprised how easy it is to hire a room. However there are a few small things that can avoid any issues. Firstly find out the exact timings that the room will be available for. Some places include setup and breakdown times. Find out what happens if you run over. Sometimes you’ll be charged an extra fee if you’re 30 mins over.

Send them your agenda. The staff can advise the best table set up for you. Whether you want a boardroom, U shaped or classroom set up. Arrive early so you can walk around. Check the screen and thermostat. Meeting rooms are often much cooler or warmer than expected.

How To Smartly Find A Room

Most people will just type ‘conference rooms for rent near me’ into the search bar when they’re short on time. Whilst this will give you some options, look past the first result. Check recent reviews. Ensure the place is easy for your guests to get to by checking the map. Lakewood is close to Denver so if they’re near main roads it can save everyone time. Call the company to see if they have availability. If they answer quickly with a real person it’s a good sign!

Training Sessions

A sales pitch is completely different to a workshop. If your team are holding a seminar, onboarding day or certification, it’s best to hold it in a room that is set up for learning. Training room rentals in Lakewood are usually very flexible with chairs, projectors, microphones and break out areas. Make sure you can move the furniture around and if they offer a host to help with the tech. This is often forgotten by trainers and can lose them 20 mins whilst they wait for the screen to come up.

Little Things That Make A Difference

People will remember how they felt during the meeting rather than what was on slide twelve. Having fresh coffee, a clean table, soft lighting and a quiet hallway shows your guests that you value their time. A clean lobby and friendly front desk will put everyone in a good mood. Natural light will also keep people alert after lunch so if possible ask for a room with windows. Choosing the right room will mean you have a silent team member.

Common Mistakes

A common mistake is to go for a room that’s too big. This can make a small group feel lost and lose energy. Not testing the tech can cause awkward pauses whilst someone looks for an adaptor. Many people forget to ask about cancellation policies. Things can change quickly so having a flexible policy can save you money. Don’t leave it until the morning of. A quick check the day before will avoid any surprises.

Conclusion

No matter if you need a quiet room for 2 people or a full workshop for 30 people the perfect room is closer than you think. Our team at xtrememedia in Lakewood, Colorado can help you find the perfect fit. Get in touch today to check availability, ask any questions and secure a room that will fit your goals. Your next amazing meeting awaits!